Budget Planner Template for Your First Fashion Collection
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Budget Planner Template for Fashion Collection
Template:
| Expense Category | Estimated Cost | Actual Cost | Variance | Notes |
|---|---|---|---|---|
| Design and Development | ||||
| Design Fees | Cost for freelance or in-house designers. | |||
| Pattern Making | Cost for pattern makers, CAD software, etc. | |||
| Prototypes/Samples | Cost for making initial samples. | |||
| Tech Pack Development | Cost for creating tech packs for production. | |||
| Materials and Fabrics | ||||
| Fabric (Cotton, Blends) | Cost of fabric purchased for production. | |||
| Fabric Samples/Swatches | Cost to request fabric samples from suppliers. | |||
| Trims & Accessories | Buttons, zippers, labels, etc. | |||
| Labels and Tags | Brand and care labels. | |||
| Production Costs | ||||
| Yarn (if applicable) | Cost for yarn if you are creating knitted fabrics. | |||
| Cone Winding | Cost to wind yarn on cones before knitting. | |||
| Knitting | Cost for the knitting process (per unit or batch). | |||
| Dyeing | Cost for fabric dyeing, including test dyes. | |||
| Printing (if applicable) | Cost for printing designs on fabrics. | |||
| Cutting | Cost for fabric cutting (labor and equipment). | |||
| Stitching/Assembly | Labor cost for stitching and garment assembly. | |||
| Finishing | Quality control, pressing, etc. | |||
| Packaging Costs | ||||
| Packaging Materials | Boxes, bags, hangers, tags, etc. | |||
| Custom Packaging (if applicable) | Special packaging with your branding. | |||
| Shipping/Logistics | Cost to ship raw materials to the factory or finished products to warehouses. | |||
| Marketing & Promotion | ||||
| Product Photography | Professional photos for catalog and online. | |||
| Marketing/Advertising | Cost for social media ads, influencer marketing, etc. | |||
| Website Development | Cost for website design and maintenance. | |||
| Sales & Distribution | ||||
| Sales Commissions | Cost for sales agents or retail commissions. | |||
| Wholesale Packaging | Packaging for wholesale customers. | |||
| Miscellaneous Costs | ||||
| Shipping (Finished Goods) | Cost to ship finished products to customers or retailers. | |||
| Emergency Fund | Extra budget for unexpected expenses. |
Instructions for Use:
-
Estimate Costs: Begin by estimating costs for each category based on supplier quotes, market research, or historical data from previous collections. This will give you a rough idea of how much you need to allocate for each phase.
-
Track Actual Costs: As you move through each stage of your collection, fill in the Actual Cost column. This will help you track whether you're staying within budget or if adjustments are necessary.
-
Variance: The Variance column helps you identify areas where costs have exceeded or come under your estimates. If the actual cost exceeds the estimated cost, you'll see a positive variance (indicating you spent more), and if it's under budget, you'll see a negative variance (indicating savings).
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Notes: Use the Notes column to document any key details about each expense, such as special circumstances, discounts, or payment terms with suppliers.